Operations Coordinator at Nonprofit in NYC

Yleana Leadership Academy - New York City, NY 10075

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We are looking for someone who is comfortable wearing multiple hats and willing to do whatever it takes to help keep Yleana running smoothly. The Operations Coordinator should be interested in both the quantity and breadth of work entailed in a startup/non-profit as well as the mission of the organization. Fundamentally, the Coordinator will be tasked with assisting the Executive Director with the operations/logistics of planning the entire year, with the ultimate goal of executing two 3-week summer sessions of approximately 40 students on a college campus in the Northeast. There is a myriad of small tasks that go into achieving that broader goal; some of the specific responsibilities of this position include:

Communicate with high school applicants to Yleana throughout all stages of the application process

- Answer any questions about the application; instruct students who are interested in applying; read all applications; choose students who best fit the applicant profile; organize dinners in each city for accepted students; ongoing communication with applicants and accepted students
- Track alumni statistics, including final SAT score, college list, GPA

Assist in curriculum development and creation

- As we work together and figure out your areas of expertise and level of interest, we will decide together what would make the most sense

Operations/non-profit management

- Run statistics we need on the data we have; ask critical questions about how to look at the data
- Website testing/development
- Keeping track of checks/reimbursements/paying contractors
- Help plan for the entire year as well as the duration of summer camp; moving our organization forward to become larger/more manualized/multiple cities
- Send and respond to emails; maintain a list of and communicate with independent contractors
- There will most likely be some fundraising duties - communicating with donors; helping organize/host fundraisers; tracking gifts
- Help recruit summer staff, including managing job postings, screening candidates, scheduling and helping to conduct interviews, any relevant follow-up

Help plan and conduct summer program

- Compare prospective college campuses; work with host colleges to finalize logistics; renew camp insurance and any other logistical necessities
- Schedule buses and organize pickup/drop off for accepted students in each city; communicate schedules with parents, partner organizations, and students
- Set up classes/class schedules; organize the calendar; oversee college staff members at camp

Connect with outside organizations to promote Yleana in the community

- Set up workshops for Yleana alumni

Connect with partner organizations in New York City, Baltimore, Philadelphia, and Boston

- Help recruit new partner organizations; manage and strengthen relationships with existing partner organizations; schedule information sessions in each city

Grow and enhance college entrance program for Yleana students

- Identify Yleana students who would benefit from a college entrance coach; connect Yleana students with Yleana alumni/teachers/staff/outside volunteers to provide individualized help throughout the college application process; send reminders and checking in to make sure students are on track
Starts at $35,000/year

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